Spend less time writing case notes.
More time changing lives.
The AI assistant built in specifically for Australian NDIS Support Coordinators. Turn rough call notes into polished case notes and follow-up tasks in seconds.
No credit card required · Built for Australian NDIS providers
Dashboard
Caseload overview & alerts
AI Notes
Rough notes → polished notes
Participant
Plan details & contacts
Funding tracker
Budgets & spend progress
Meet your AI Support Coordinator Assistant
ProvideWise uses AI to eliminate repetitive administration so Support Coordinators can spend more time with participants and less time behind a keyboard.
AI Case notes
Turn rough phone notes into professional, NDIS-ready case notes in seconds.
Smart Task Creation
Instantly generate follow-up tasks, reminders and action items from conversations.
Budget Tracking
Track participants' budgets, monitor spending and receive alerts before funds run low.
Participant Reports
Generate professional participant reports without spending hours formatting documents.
Intelligent Reminders
Receive intelligent reminders for overdue actions, appointments and participant check-ins.
Imagine saving hours every week
ProvideWise was designed specifically for Australian NDIS Support Coordinators to reduce paperwork, improve organisation and help you focus on delivering better outcomes for participants.
Never let participant funding run out unexpectedly
ProvideWise's AI Funding Forecaster predicts participant spending before funding problems occur. Monitor budgets in real time, receive early warnings and confidently plan supports throughout the life of every NDIS plan.
AI Funding Forecasting
Predict exactly when participant funding will be exhausted based on current spending.
Weekly Budget Pace
Track recommended weekly spending against actual usage.
Funding Health Score
See a simple Green, Amber or Red status for every participant plan.
Scenario Planner
Adjust service hours and instantly see how they affect remaining funding.
Early Warning Alerts
Get notified weeks before overspending or underspending becomes an issue.
AI Recommendations
Suggest practical actions to keep participant funding on track.
Current funding is tracking well.
You could safely increase Community Access supports by 2 hours per fortnight without exhausting the plan.
Funding Forecast
Predict plan exhaustion dates.
Scenario Planner
Test changes before increasing supports.
Budget Analytics
Visual spending trends across every category.
Automatic Alerts
Receive notifications before funding becomes a problem.
Stay ahead of every participant's funding
ProvideWise continuously analyses budgets and spending patterns so Support Coordinators can prevent problems before they happen.
See it in action
See ProvideWise in action
Three real workflows that save time every day.
AI case notes
AI transforms rough call notes into professional case notes.
Unified dashboard
Manage participants, providers, budgets and tasks from one dashboard.
AI-powered alerts
Receive AI-powered reminders, alerts and follow-up suggestions.
Product demo
Watch 2-minute walkthrough
Watch a two-minute walkthrough of ProvideWise — from AI case notes to proactive alerts across your participant hub.
- AI-generated case notes
Convert rough notes into polished, compliant case notes in seconds.
- Auto-detected tasks
Follow-ups, referrals and reviews extracted with due dates and priority.
- Proactive alerts
Plan expiry, stale contact, funding pace and outstanding referrals — surfaced early.
- Unified participant hub
Plans, providers, documents and timeline for every participant.
- Funding tracking
Live budget pacing with drift warnings before it becomes a problem.
- Secure by default
Row-level security, role-based access and Australian data practices.
Features
Everything a support coordinator needs
One place for participants, plans, notes, tasks and providers — with AI helping you stay on top of every detail.
AI case notes
Turn rough notes into professional case notes with detected follow-up actions.
Participant hub
Plans, providers, documents and timeline for every participant in one place.
Smart tasks
Auto-created tasks with priority and due dates from your notes.
Funding tracking
See spend pacing against plan budgets, with alerts when things drift.
Proactive alerts
Plan expiries, stale contact, outstanding referrals and expiring documents.
Secure by default
Row-level security and role-based access for participant data.
Workflow
From rough notes to polished case notes
Type or paste what happened on a call or visit. ProvideWise generates a professional case note and extracts the follow-up actions — referrals, appointments, plan reviews — ready to assign.
- AI-generated case notes in seconds
- Auto-detected tasks with due dates and priority
- Proactive alerts for plan expiry, funding pace, and stale contact
- Consent forms, plans and reports with expiry tracking
"Called Joe, said his OT hasn't followed up in 3 weeks, feeling anxious about plan review next month, needs new referral."
Contacted participant regarding delayed OT follow-up (3 weeks). Participant reported anxiety related to upcoming plan review. Actioned new OT referral and scheduled plan review preparation.
Solutions
Built for every NDIS provider
ProvideWise adapts to the way support coordinators, plan managers, allied health professionals and provider teams work.
Support coordinators
Manage caseloads, plans, notes and tasks with AI-generated case notes and reminders.
Plan managers
Track funding budgets, invoices and provider payments against participant plans.
Allied health & therapists
Document sessions, schedule follow-ups and keep referrals moving without the paperwork pile.
NDIS provider organisations
Run a unified participant record across teams with secure access and compliance controls.
Trusted by coordinators
What support coordinators say
Sample testimonials — replace with real customer reviews.
“ProvideWise has cut our case-note admin time by at least half. The AI note writer is spot-on and the compliance prompts mean nothing slips through the cracks.”
Sarah Chen
Senior Support Coordinator, EmpowerAbility Services
“Our team used to spend hours chasing overdue plan reviews and referrals. Now we get alerts before things become urgent. It feels like having an extra team member.”
Mark Thompson
Team Leader, Connected Care Australia
“The funding tracker keeps us on top of every participant's budget. We now flag overspending before the end of the plan period, which makes audit time much less stressful.”
Priya Patel
Support Coordinator, Navigate NDIS
“I was sceptical about AI notes, but the quality is excellent. I just review and sign off, which gives me more time to actually support participants.”
Liam O'Brien
Support Coordinator, Next Step Coordination
“Reducing paperwork was our biggest goal. Document expiry alerts and one-click task creation mean we're not scrambling for missing consent forms anymore.”
Emma Wilson
Operations Manager, AblePlan
“Simple, clean and built for NDIS. The dashboard gives our team a single source of truth for participants, providers and tasks.”
David Nguyen
Team Leader, Horizon Support Coordination
These testimonials are sample content for design purposes only.